How do I use the Meeting Cost Calculator?

Enter the number of attendees for the meeting. Set the meeting duration in minutes. Enter the average fully loaded hourly rate including salary and benefits. Set how many times per week this meeting recurs for annual projections. Use preset buttons for common meeting types like standups and all-hands. Start the live timer during an actual meeting to watch costs tick up in real time.

Is the Meeting Cost Calculator free?

Yes, the Meeting Cost Calculator is completely free. It runs entirely in your browser with no signup, no download, and no data sent to any server.

💰

utility

Meeting Cost Calculator

Calculate the real cost of meetings based on attendees, duration, and hourly rates. See per-minute costs, annual impact, and use the live meeting timer.

meeting costmeeting calculatormeeting expensetime costsalary calculatormeeting roiproductivity

Number of attendees Meeting duration (minutes) Average hourly rate ($) Include salary + benefits (~1.4x base salary / 2080 hours) Meetings per week (for annual estimate)

This Meeting

Per Minute

Person-Hours

Weekly Cost

Monthly Cost

Annual Cost

💡 Perspective

⏱️ Live Meeting Timer

00:00

$0.00

How to use

See the True Cost of Every Meeting

1 Enter the number of attendees for the meeting.
2 Set the meeting duration in minutes.
3 Enter the average fully loaded hourly rate including salary and benefits.
4 Set how many times per week this meeting recurs for annual projections.
5 Use preset buttons for common meeting types like standups and all-hands.
6 Start the live timer during an actual meeting to watch costs tick up in real time.

Meetings are one of the largest hidden costs in any organization. A one-hour meeting with ten people at $100 per hour costs $1000 — and that does not count the context switching cost of interrupting focused work. This calculator makes that cost visible.

The perspective section puts the numbers in relatable terms. The live meeting timer creates urgency and awareness during actual meetings. Many teams have reduced unnecessary meetings by 30 percent or more just by making the cost transparent.

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